Contract Officer

Contract Officer

Job Description:

Join our dynamic and multicultural Contracts and Procurement Department within the Directorate of Administration. We are responsible for executing the procurement process in accordance with the Organisation's policies for awarding contracts for supplies and services. Our team consists of 18 talented individuals, with 9 based in Garching.

IT Languages:

• English
• German

Main Duties and Responsibilities::

Review and discuss purchase requests with stakeholders to ensure adequacy and completeness, and determine the appropriate procurement strategy., Identify suppliers capable of providing the requested goods and services., Prepare tender documentation, including contract terms, and coordinate the procurement process through evaluation, negotiation, and contract awarding., Act as a procurement representative in project teams., Prepare necessary documentation for the Organisation's governing bodies regarding procurements., Participate in the follow-up of orders/contracts, providing expert guidance and support on commercial and contractual matters as needed., Contribute to the development of procurement procedures and practices within the Organisation.

Spoken Languages:

• English, German, French

Skillset:

• Procurement strategy development
• Supplier negotiation
• Contract management
• Stakeholder communication
• Problem-solving
• ERP software proficiency
• MS Office proficiency

Qualifications:

• Minimum of five years of experience in a procurement role with similar responsibilities
• including at least three years in public procurement.
• Exceptional consultancy skills with a collaborative mindset
• demonstrating initiative and resourcefulness.
• Excellent communication skills to discuss and clarify requirements
• market conditions
• and procurement strategies with stakeholders effectively.
• Ability to engage with personnel at various levels
• including senior management.
• Positive and adaptable approach to problem-solving while adhering to the Organisation's rules.
• Proficient in anticipating and resolving complex issues promptly.
• Sound judgment to constructively challenge and balance stakeholder needs with the Organisation's regulations.
• Strong sense of when to escalate issues to higher management.
• Proficient in MS Office applications.
• Experience with ERP systems such as MS NAV
• SAP
• or Oracle.
• Organized and meticulous work style.
• Ability to work independently after initial training while fostering a positive team environment.

Years of Experience:

5

Location:

Garching, EU

Job Benefits:

• Competitive salary
• Flexible working hours
• Home office options
• Professional development opportunities
• Multicultural work environment

Working Conditions:

Full Time, Remote possible

Employment Type:

Permanent contract

Company Culture:

• Collaborative and inclusive environment that values diversity and teamwork.

Opportunities For Advancement:

• Potential for career growth within the procurement department and the Organisation.

visa Sponsorship:

Available