Travel Administration Assistant

Travel Administration Assistant

Job Description:

We are seeking a Travel Administration Assistant to join our User Office group. This position is crucial to ensure the smooth operation of business travel management workflows. The successful candidate will be responsible for facilitating travel arrangements for staff, guests, and users, and ensuring compliance with relevant regulations.

IT Languages:

• Microsoft Office
• Travel Management Systems

Key responsibilities include managing the entire business travel workflow from requests to reimbursements.:

Oversee and follow up on the business travel management workflow, including travel requests and bookings., Review and approve invoices and claim documents related to business travel., Act as the primary contact for staff, guests, and users regarding business travel inquiries., Arrange practical travel logistics and communications for funded users and members of the Proposal Review Panel., Provide support to other User Office colleagues during their absence.

Spoken Languages:

• English, German, French

Skillset:

• Travel management
• Expense reporting
• Invoice processing
• Organizational skills
• Communication skills

Qualifications:

• Completed training in accounting or commercial fields
• or a bachelor's degree in a relevant administrative area.
• Proven experience in processing travel expense reports and claims
• including managing tax invoices.
• Familiarity with the legal framework related to business travel
• as well as experience with travel management systems.
• Proficiency in Microsoft Office suite.
• Strong written and oral communication skills in English
• with the ability to work effectively in a multilingual team. Knowledge of German is a plus.
• Excellent organizational skills and a service-oriented attitude.

Years of Experience:

3

Location:

Europe

Job Benefits:

• Flexible working hours
• Remote work options
• Professional development opportunities
• Supportive team environment
• Health and wellness programs

Working Conditions:

Full Time, Remote possible

Employment Type:

Temporary contract

Company Culture:

• We foster a collaborative and inclusive work environment that values diversity and encourages professional growth.

Opportunities For Advancement:

• There are potential opportunities for career advancement within the organization as we expand our operations.

visa Sponsorship:

Available