Office Manager

Office Manager

Job Description:

We are seeking a highly skilled and organized Office Manager to join our team in New York City. This position plays a crucial role in ensuring smooth office operations and creating a productive work environment. The ideal candidate will work closely with the Global Facilities Manager to establish and implement effective office policies and procedures. You will assist in planning the office layout and managing IT infrastructure, ensuring that the office functions efficiently. As the Office Manager, you will also identify opportunities for improvement in office processes and implement new systems to enhance productivity. Additionally, you will be responsible for onboarding new employees, ensuring they have all the necessary tools and resources to thrive in both office and remote settings. Your role will involve managing vendor invoices and maintaining accurate financial records in SAP Concur. You will also support a team of executives by managing their schedules, coordinating international travel, and collaborating with other Executive Assistants to ensure continuous coverage during absences. Familiarity with CRM systems for maintaining and updating contact databases will be beneficial.

IT Languages:

• Microsoft Office
• SAP Concur

As an Office Manager, you will oversee various administrative and operational tasks to ensure a well-functioning office environment.:

Develop and implement office policies and procedures in collaboration with the Global Facilities Manager;; Assist with office layout planning and manage IT infrastructure;; Identify process improvements and implement new office management systems;; Facilitate the onboarding process for new hires, ensuring they are equipped to work both in-office and remotely;; Manage vendor invoices and ensure timely processing in SAP Concur;; Maintain accurate and organized schedules for executives, including proactive diary management;; Coordinate international travel arrangements, including flights, visas, and accommodations;; Collaborate with other Executive Assistants to ensure effective coverage during absences;; Update and maintain the contact database using the CRM system

Spoken Languages:

• English;; German;; French

Skillset:

• Office Management
• Project Coordination
• Diary Management
• Travel Arrangement
• Vendor Management

Soft Skills:

• Excellent communication skills
• Strong interpersonal skills
• Ability to work under pressure
• Attention to detail
• Problem-solving skills

Qualifications:

• Bachelor's degree in a business-related field or equivalent experience
• Minimum of 5 years of experience in office management or a similar role
• Proven ability to manage multiple tasks and prioritize effectively

Years of Experience:

5

Location:

United States

Job Benefits:

• Health insurance
• Retirement plan
• Paid time off
• Professional development opportunities
• Flexible working hours

Working Conditions:

Full Time

Employment Type:

Permanent Contract

Company Culture:

• The organization fosters a collaborative and innovative environment where employees are encouraged to share ideas and contribute to the company's growth. The team values diversity and strives to create a supportive atmosphere that promotes work-life balance.

Opportunities For Advancement:

• Potential to advance to senior management roles, Opportunities for professional development and training, Possibility of leading new projects and initiatives

Visa Sponsorship:

Available